We respectfully request that all meeting attendees join in our efforts to make the annual meeting as accessible as possible to as wide an audience as possible. For this purpose, we have some suggestions:

  • Wear your name tags at all times, and include your pronouns and other indicators specific to you as you are comfortable doing so.
  • Avoid wearing fragrances and varying scents while spending time in AAA event spaces. Read one member’s firsthand perspective on how going fragrance-free at the annual meeting will help everyone breathe easier and concentrate better.
  • Respect the smoke-free indoor environment.
  • Please use the access designated rows if you need to. These rows will have a number of chairs removed for mobility assistive devices and the rows next to those areas are reserved for individuals with accessibility/disability needs, including but not limited to mobility, ASL signers, CART users, etc.
  • Leave open the accessibility-designated rows in the front of session room for attendees who need to use them if you do not need them.
  • Always use the microphone when you speak publicly during your presentation or as an audience member and introduce yourself before you ask your question or begin your talk.
    Note: Even the best voice projection is not enough for those of us who require clearer and amplified access to verbal communication through use of hearing aids and for many other reasons.
  • Only post presentation content on social media with the permission of the presenter, and credit the author of the work.
  • Do not take pictures of people navigating the conference without their consent.
  • Do not interact with service animals unless otherwise directed. This includes photography.
  • Avoid using derogatory language, and please be kind and respectful to all attendees and staff.

Thank you for joining us in our efforts to make the annual meeting a safe and accessible space for all!