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Frequently Asked Questions

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General Info


“Hybrid” in the context of the AAA Annual Meetings means that we will be providing meeting content in two environments: in-person and virtually. You are welcome to attend in either environment and present in either environment. However, the majority of sessions will not span across the two environments, and the speakers in any one session must all agree to present from the same environment.

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AAA membership also includes access to one or more of the 39 sections representing various disciplines, interests, and affinities within the anthropological community. Section memberships provide access to specialized leadership and mentoring opportunities, a close-knit community of anthropologists, and of course access to their special events at the AAA Annual Meeting.

Learn more about AAA’s 39 sections!

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Submission


Yes. All participants in a panel must agree as a group on the same environment, i.e. either virtual or in-person.

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AAA will not provide the technology necessary for hybrid sessions, in which part of the group is virtual and the other part is in-person. Session organizers were required to select a modality that reflected the availability of the entire group then they submitted their proposal. If you are unable to present your portion of the session in-person with the rest of the presenters, you are welcome to pre-record your content and ask your co-presenters to play the audio/video of your presentation during the session.

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Most submissions in the General Call for Participation (Individually Volunteered Paper, Flash Presentation, Poster, Talk, Oral Presentation Session, Roundtable/Town Hall, Conversation/Debate, Interview, Podcast) will undergo peer review. Three-minute thesis submissions will be judged by a panel of judges.

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Section Program Chairs conduct all reviews, and then the Executive Program Chair schedules all accepted sessions onto the program. For more information about reviews visit our Peer Review Process page. Check out the Executive Program Committee and Section Program Chairs pages for more information on those volunteers as well.

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For more information on review criteria, visit our Evaluation Criteria section of the Peer Review Process page.

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No. Participants listed on submissions do not need to register for the Annual Meeting prior to submission. However, all participants accepted onto the program will need to register for the Annual Meeting no later than Friday, September 09, 2022, in order to remain on the program.

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No. Participants listed on submissions do not need to become members of the AAA prior to submission. However, all participants accepted onto the program will need to become AAA members no later than Friday, September 09, 2022, in order to remain on the program.

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Anthropologists outside of the United States or Canada, or non-anthropologists, may request a Non-Member Guest Presenter Rate, which exempts them from the requirement of becoming a AAA member in order to present. However, registering for the meeting is still required. Non-member guest presenter rates must be requested by Wednesday, May 25, 2022.

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For financial assistance with registration, please complete the Executive Program Chair Waiver application prior to Wednesday, May 11, 2022. The waiver assists with the registration fee and nullifies the membership requirement. The completion of an application does not guarantee a waiver will be awarded. This application needs to be completed by the participant themselves and not on behalf of the participant.

Alternatively, for participants who are AAA members, please complete the Hardship Registration Waiver Program by Friday, October 07, 2022. The completion of an application does not guarantee a waiver will be awarded, as funds are limited. If you are not a member, you will not be considered for this award.

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The deadline to start a General Call for Participation submission is 11:59 PM Eastern on Wednesday, March 30, 2022. Submitters have until 11:59 PM Eastern on Wednesday, April 6, 2022 to complete General Call for Participation submissions.

The Call for Special Events is currently open! Submit your event request before 11:59 PM Eastern Time on Friday, June 03, 2022. View our webpage on Special Event Request Types to learn more.

The Call for Late-Breaking proposals will open at 3:00 PM Eastern Time on Monday, July 18th and close at 11:59 PM Eastern Time on Friday, August 19, 2022.

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  • Executive Call Submission Notices
    • Sent the week of March 14, 2022
  • General Call Submission Notices
    • Sent the week of July 5, 2022
  • Special Event Submission Notices
    • Sent the week of July 5, 2022
  • Late-Breaking Submission Notices
    • Sent the week of September 12, 2022
  • Workshop Submission Notices
    • Sent the week of September 12, 2022

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12. Workshops and Mentoring Events


Workshops are submitted through the Webinar and Workshop Proposal Submission Form. This form is used for the year-round virtual workshop program as well as in-person workshops at the Annual Meeting. To be considered for inclusion in the 2022 Annual Meeting program, workshop proposals must be submitted by Friday, August 19, 2022 at 11:59 PM Eastern Time.

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Mentoring events will be scheduled through the Special Events call, which is open from April 13th-June 3rd.

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13. Films and Installations


Installations can be submitted until Friday, June 03, 2022 at 11:59 PM Eastern Time. They will be reviewed on a case-by-case basis. Learn more about installations.

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The Society for Visual Anthropology (SVA) hosts their Film & Media Festival in conjunction with the AAA Annual Meeting.

Deadlines: 

  • Early Deadline: March 1, 2022
  • Regular Deadline: April 1, 2022
  • Late Deadline: May 1, 2022

Learn more about the 2022 Film and Media Festival. Submit through FilmFreeway.

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Registration & Membership


For financial assistance with registration, please complete the Executive Program Chair Waiver application prior to Wednesday, April 27, 2022. The waiver assists with the registration fee and nullifies the membership requirement. The completion of an application does not guarantee a waiver will be awarded. This application needs to be completed by the participant themselves and not on behalf of the participant.

Anthropologists outside of the United States or Canada, or non-anthropologists, may request a Non-Member Guest Presenter Rate, which exempts them from the requirement of becoming a AAA member in order to present. However, registering for the meeting is still required. Non-member guest presenter rates must be requested by Wednesday, May 25, 2022.

Alternatively, for participants who are AAA members, please complete the Hardship Registration Waiver Program by Friday, October 07, 2022. The completion of an application does not guarantee a waiver will be awarded, as funds are limited. If you are not a member, you will not be considered for this award.

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Yes. Each year we select student volunteers to assist us onsite with various duties and tasks. In exchange for their volunteer service registration reimbursement is available at different levels. More details, including a call for Volunteers will be available in mid-late Summer. For more information, please contact us.

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If you are accepted onto the program, registration refunds are not available. If you do not appear on the program, registration refunds will be processed through Friday, September 09, 2022, by request by completing the refund request form.

Should the Public Health situation change, preventing us from having a meeting, the AAA Meetings team will be in touch with all registered attendees about refunds in accordance with contingency plans.

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In-person registration is for attendees who wish to join us in Seattle. This registration type includes access to all meeting sessions, events, and activities in Seattle, as well as access to our virtual meeting platform (live streamed virtual events, attendee networking & engagement, virtual exhibits, and the asynchronous on-demand content library).

Virtual registration will only include access to our virtual meeting platform, which will host live-streamed events, virtual sessions, attendee networking & engagement, and the asynchronous view-on-demand content library.

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Your registration type should match the modality of your session UNLESS you need a badge to access in-person sessions and events, in which case, you should purchase In-Person Registration because only In-Person Registration gives you a physical badge to enter the Annual Meeting space.

Use the statements below to determine which type of registration you should purchase.

  • If you are planning on presenting at the Annual Meeting in-person, you should purchase In-Person Registration.
  • If you are presenting virtually, but you would like to attend the Annual Meeting in-person, you should purchase In-Person Registration because this registration type gives you access to both environments.
  • If you are presenting virtually and plan to attend the Annual Meeting virtually, you should purchase Virtual Registration.
  • If you are planning to attend the Annual Meeting virtually, but you are presenting in-person, you will need to either 1) Plan to attend in-person since blended sessions will not be supported this year, OR 2) Pre-record your presentation and ask your co-presenters to play the audio/video for in-person attendees.
    • Note: If you select the second option listed in this scenario, you will not be able to interact with attendees visiting your session and unless your session has been selected to be livestreamed to the platform, you will not be able to view your in-person session from the virtual platform.

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Public Health & Safety


Yes. The health and safety of our attendees, members, volunteers, and staff are our first and most important priorities. No matter how the meeting is held in November, it will only be held safely. For more updated information on our Public Health and Safety plans for the meeting, view our Public Health & Safety Updates page.

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Yes. Regardless of the current recommendations and requirements in place in Seattle in November, we will require adherence to at least some public health and safety protocols. These may include distancing, masking, shielding, and other measures. More information will be provided on our Public Health & Safety Updates page as it becomes finalized and available, as we move closer to November.

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For 2022, we will again be partnering with a long-time trusted vendor of ours, ConferenceDirect, to host our virtual meeting on a fully secure, professionally designed and managed platform, Pathable. Unwanted visitors will not be able to gain access to our content or our live virtual environments.

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If you intend to join us in Seattle (and we hope you do) and your plans must change due to changing health situations, please contact us, and we’ll work with you on some options to still participate virtually. Please note, if you submit (and are scheduled) to present in-person in Seattle, you will be expected to be present to make your presentation. Exceptions to this rule will be handled on a case by case basis. If you are part of a group presentation, you should have your organizer or chair get in touch with our team. If you are a solo presenter, please contact us. Registration refunds are not available to anyone appearing on the program.

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Accessibility & Accommodations


Please contact us using the accessibility form.

You can reach out to discuss your access needs and/or accommodation request as related to the submission process, your proposal, your attendance at the Annual Meeting (both in-person and virtually), or in any other way related to the 2022 AAA Annual Meeting.

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We ask all presenters at the 2022 AAA Annual Meeting to support an accessible environment and collective access. Learn more about creating accessible presentations by reviewing the In-Person Presentation Accessibility Guidelines and Virtual Presentation Accessibility Guidelines. We also encourage all presenters and participants to bookmark the Access Directory, which include a list of guidelines, tools, and tips.

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While the final version of your slides would benefit our auditory access team and anyone requiring access copies, we will accept drafts that provide a clear outline of your content and materials. Provide enough information to meaningfully engage Annual Meeting attendees who may need these resources and for CART captioners and ASL interpreters to accurately communicate your presentation. You can add more in-depth content to your slides from the time you upload it to the portal and to the day of your presentation, but please note, attendees will only have access to the slides you uploaded to the portal.

In the case you choose to submit a draft of your slides instead of your final slides, please include in one of the first slide’s text boxes “Draft Slides Prepared on DATE”. This will help audience members and the access team to differentiate your draft slides from the final slides presented.

If you would like to edit your slides after uploading them to the Speaker Resource Center, please connect with the Accessibility & Meetings Manager through our contact form to determine if that will be possible.

For guidance on preparing slides prior to the meeting, please review this primer on “How to Make a Slideshow for Your Conference Presentation Before Writing Your Presentation,” edited from Dr. Cassandra Hartblay’s initial Twitter thread.

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No. You are not required to upload your entire research paper. However, if you plan to read directly from your research paper or a script, access copies will be incredibly helpful for many of the attendees attending your session! If you are interested in doing so, please connect with the Accessibility & Meetings Manager through our contact form to identify how.

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