Call for Workshops

What are Workshops?

Following the success of virtual workshops in 2020, AAA is continuing to offer virtual workshops outside of the Annual Meeting instead of in-person workshops during the Annual Meeting. Once again this year, workshops will be hosted following the Annual Meeting, during the weeks of November 29th and December 6th. Only proposals submitted via the Workshop Application Google Form will be reviewed promptly, and if your workshop is selected, you will be notified by October 26th. The deadline to complete this form is Monday, October 18, 2021 at 11:59 PM ET.

Workshops are offered in 2- or 4-hour time slots, but presenters can opt to use less than the full time allotted. Due to all workshops being conducted virtually, the acceptable length of workshops has been adjusted this year to accommodate a more accessible virtual environment. Workshops can have up to 6 total organizers/facilitators maximum. Workshops can be submitted in up to 3 pre-determined tracks:

  1. Career & Professional Development
  2. Technical Skill Development
  3. Policy Outreach, Engagement, Advocacy

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Timeline

  1. Call for AAA Workshop Proposals Closes
    • Monday, October 18th at 11:59 PM ET
  2. Workshops Under Review
    • Monday, October 18th-Monday, October 25th
  3. Workshops Announced
    • Tuesday, October 26th
  4. Registration Opens
    • Wednesday, October 27th
  5. AAA Workshops Occur Online
    • Week 1: Monday, November 29th-Friday, December 3rd
    • Week 2: Monday, December 6th-Friday, December 10th

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Registration Fees

Workshop organizers can choose to present their workshops for free or charge a registration fee. Registration fees will then be paid out either to a AAA section/split between two AAA sections, or to the workshop organizer.

Information about registration fees will be requested in the first part of the application.

If registration fees are selected:

  1. Fees will be as follow:
    1. Quarter day/2-hour time slot
      • $10/$20 (student/professional)
    2. Half day/4-hour time slot
      • $20/$40 (student/professional) for a half day (4-hours).
  2. After final expenses, workshop organizers or affiliated sections will receive 90% revenue, and AAA will receive 10%.
    1. If the workshop is affiliated with a section, the section will receive the 90% revenue. Sections are responsible for paying out any honoraria to presenters.
      • If you wish to partner with another section, and if you indicate the workshop registration revenues should be paid to the affiliated section(s) you identify, the revenue will be divided evenly among both sections.
    2. If the workshop is not sponsored by a section, the organizer will receive 90% revenue, minus expenses.

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Affiliation

Workshops can be sponsored and/or hosted by AAA sections. Section affiliation determines how workshops will be listed online, if applicable. Workshops can also be planned to not be affiliated with a section of AAA. Workshops planned outside of sections will be listed with workshops, but not housed under a specific section.

Information about affiliation will be requested in the second part of the application.

  • Note: Section affiliation has no impact on the review process or the chances of your workshop being selected for the program.

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Organizer/Facilitators

Workshops can include both organizers and facilitators.

Information about the organizer and/or facilitators will be requested in the third section of the application.

  • Organizers will receive all communication regarding the workshop and its status, as well as hosting instructions.
    • The organizer can also be a facilitator.
  • If there are co-facilitators, they will be listed on the website as content contributors to the workshop.
    • Workshops can have no more than five co-facilitators (6 total organizers/facilitators).

Role Limits:

  • Organizers: 1 (max)
  • Facilitators: 1 (min) to 5 (max)

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Content

In the application, we will request…

  • a description/abstract for your workshop that is 1500 characters (or about 250 words) or less, and
  • 3 clear, measurable, and achievable learning objectives for your workshop.
    • They should each begin with “Upon completion, participant will be able to…”

This information will be used during workshop submissions review and will be shared with potential registrants on our website, should your workshop be accepted.

Information about content will be requested in the fourth part of the application.

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Track & Audience

Workshops can be submitted in up to 3 pre-determined tracks:

  1. Career & Professional Development
  2. Technical Skill Development
  3. Policy Outreach, Engagement, Advocacy

You will also be requested to identify the target audience for which this workshop is designed. This information will help us review and market your workshop.

Information about track & audience will be requested in the fifth part of the application.

Scheduling

All workshops will begin the week after the 2021 AAA AAA Annual Meeting. Workshops will be scheduled to take place the weeks of November 29th and December 6th.

Information about scheduling will be requested in the final part of the application.

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Submit Your Workshop!

Complete your application!

Deadline: Monday, October 18, 2020 at 11:59 PM ET

Please complete the application form in its entirety to apply to host a workshop this fall.

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