No. Making a submission to one of the calls for papers does not make you a member of the AAA and does not register you for the meeting. You will need to become a member of the AAA and then register for the annual meeting.
Submissions made to the Executive Call for participation must be directly related to our 2024 Annual Meeting theme, Praxis. A limited number of executive session submissions will be accepted, and selection is highly competitive. Submissions made to the executive call for participation will be reviewed by the Executive Program Committee. Accept/Decline notices will be sent before the General Call for Participation closes, so there will be time to submit a declined session to the General Call as well.
Submissions to the Executive Call must be directly related to our 2024 Annual Meeting theme, Praxis. Submissions to the General Call can be about any subject currently relevant in the four fields of Anthropology and do not have to be related to the 2024 theme.
The Executive Call only has two submission types to choose from: Oral Presentation Session and Roundtable/ Town Hall. The general call will have more submission type options and opportunities for other types of events such as installations and workshops. More information is coming soon.
The Executive Call for Submissions will close on 11:59PM on Wednesday March 6th, 2024
Update: The deadline for the General Call has been extended to May 5, 2024 11:59pm ET.
The General Call for submissions open March 13th, 2024 and closes at 11:59PM ET on Sunday May 5, 2024
Executive Call Accept/Decline notices: Sent out the week of March 25th, 2024
General Call Accept/Decline notices: Sent out the week of July 22nd, 2024
There are two submission types for the Executive call for participation:
- Oral Presentation Session – in-person
- Roundtable/ Town Hall – in-person or virtual live
Submission types for the General Call for participation are divided by Individual or Group submissions, with several options in each category:
Individual
Flash Presentation Session: in-person. 5-minute PowerPoint presentation summarizing your work. This will be a rapid-fire, engaging performance of current projects/concepts via a few image-rich slides, along with brief visual descriptions, and dynamic spoken content. Flash presentations will be combined into session blocks made up of 6 – 8 flash presenters who will present on a variety of related topics in each session. Each flash presentation should be no longer than 6 minutes.
Poster Presentation Session: In-person. You will create a physical poster which you will display during our poster session and discuss your work with attendees who attend the session. You will be provided with a board and to display your poster.
* New for 2024! Poster sessions will be held in the exhibit hall and will not compete with other scholarly programming.
Talk: Pre-recorded, 15-minute presentation of your work in video format with subtitles. You will record this and provide us with a link to the video, which is housed on a cloud service if your choice. You should make sure that the permissions are set so anyone with the link can view the video. The video will be available for all Annual Meeting attendees to watch as part of our asynchronous digital programming on the program app.
* Cloud services successfully used the past include YouTube, Google Drive, OneDrive and Dropbox.
Group
Oral Presentation Session: This is an in-person, 90-minute panel which includes one or two organizers, one chair, 4-6 presenters, and 1-2 discussants. Each of the 4-6 presenters show their work in a 15-minute presentation. Presenters may read a prepared speech or informally discuss their work using visual aids such as an accessible PowerPoint presentation. The submission for this session type must include a full session title, an abstract for the entire session, as well as the name of each presenter, each presenter’s individual paper/presentation title, and abstract for the individual presenter’s paper. If your submission is found to contain more than 6 presenters during peer review, it will be disqualified from consideration. Please be careful to only add 6 presenters to your submission.
Roundtable/Town Hall Session: This is a 90-minute session that can be held either entirely in person, or entirely virtual. This session type includes one organizer, one discussant, and 4-7 presenters. A roundtable session is designed to allow the presenters to discuss and share ideas with each other on a topic of shared interest with the aid of a discussant. The discussant acts as a guide and frames the conversation, with most of the comments and discussion coming from presenters. For submission, you must provide a session title and an abstract for the entire roundtable session (no individual talk titles or abstracts are required).
Conversation or Debate – During this 90-minute session, 2-4 participants engage in a traditional-style debate lead by one to two moderators (discussant role) or an informal conversation followed by a brief question and answer session from audience members.
Interview – One-on-one conversation in which a host interviews one person about a topic in an engaging lively discussion followed by a question-and-answer session with audience members.
Podcast – Conversational in nature, this submission type is a 40-minute, pre-recorded discussion on a specific topic.
Each Oral Presentation Session is 90 minutes and limited to six presenters. If you have more than six, you can split your session into two oral presentations sessions, which you will need to submit individually, and they will be peer reviewed independently. For example, you could call them “Title: Part 1” and “Title: Part 2.” The two parts must be submitted separately, as two distinct events with their own roles and participants. We cannot guarantee that both parts will be accepted or that they will be scheduled concurrently. If one of your submissions is found to contain more than 6 presenters during peer review, it will be disqualified from consideration. Please be careful to only add 6 presenters to each submission.
We do not have the option for individually volunteered papers (IVPs) this year. In years past, people could submit an individual paper, which would be reviewed individually and constructed into an Oral Presentation Session during the peer review process. However, feedback from members, attendees, and the meetings task force has indicated that these constructed sessions have not been consistently successful. Many of these sessions created during the review process were less cohesive than pre-formed oral presentation sessions. We also saw several of these sessions fall apart before the meeting due to organizational issues among session participants. In many of these situations, we didn’t learn about this until it was too late to fill that time slot with another session.
Starting in 2024, if you would like to present your work in an Oral Presentation Session, you are responsible for connecting with other papers and forming an oral presentation session before submission. In pre-formed oral presentation sessions, roles are clearly defined ahead of submission and sessions are more cohesive because participants choose to work together based on an overarching theme. To form a session, we are encouraging people to collaborate before and during the General Call, by:
– Using #AAA2024TAMPA on various forms of social media
– Making a post on the AAA Community Boards
– Connecting on the 2024 Annual Meeting LinkedIn group
We have several options for individuals wishing to participate in the 2024 Annual Meeting program. Individuals can submit for:
Flash Presentation Session
A 90 minute, rapid-fire, engaging performance of current projects/concepts via a few image-rich slides, along with brief visual descriptions, and dynamic and reasonably-paced spoken content. Flash presentations will be combined into session blocks made up of 6 – 8 flash presenters who will present on a variety of topics in each session.
– Each flash presentation should be no longer than 6 minutes.
– The only modality for this session is in-person.
– Available for General Call for Participation and Late-Breaking Call for Participation
Poster Presentation Session
Using a combination of visuals and text, poster presentations allow you the opportunity to present your research, speak informally with interested viewers, facilitate an exchange of ideas and network. You will be provided with a board to display your poster.
New for 2024! Poster sessions will be held in the exhibit hall and will not compete with other scholarly programming.
– The only modality for this session is in-person.
– Available for the General Call for Participation and Late-Breaking Call for Participation
Talk Presentation Session
Ideal for submitters looking to present their work independently, this presentation format allows for presenting a paper through a video recording. You can screen record your presentation slides along with your presentation. Submitters will provide an open access video link that will be available for the On Demand portion of the meeting.
This is a great option for those who would have traditionally submitted an individually volunteered paper, which are not offered this year.
– The only modality for this session is virtual pre-recorded. Your video should be 15 minutes long.
– Available for the General Call for Participation
Learn more about all the submission types.
If your paper has multiple authors, you have a few choices on how to credit them:
If both/all the authors want to present the paper and be included in the program as a presenter:
If both authors want to present the same paper in an oral presentation session, then each author should be included in the submission in the role of ‘presenter’, and both presenters should upload the same abstract and title. We do not have a role for a “co-presenter,” so each person must be listed as a presenter and both people will count toward the limit of 6 presenters.
So, for example, an oral presentation session could have six presenters, and only 5 papers, because two of the presenters are presenting the same paper. If you do this, then each presenter will have 15 minutes to present, for a total of 30 minutes for one paper. It is up to the session organizer to decide how to organize this time. You could allow all 30 minutes for the two authors to present one paper, or you could utilize 15 minutes for the paper and then use the other 15 minutes for Q&A or discussion.
If only one author will be presenting during the meeting:
If only one author will be attending and presenting at the Annual Meeting, they can credit their co-authors by adding them as a co-author during the submission process. A co-author does not have to be registered for the meeting to be listed as a co-author of a paper. However, they will not be listed as participating in the meeting and cannot be given a certificate of participation or invitation letter for the paper.
This is the only way to credit a co-author if you will be making an individual submission (poster, flash presentation, pre-recorded talk).
Yes! If your paper has a co-author, there will be a place to add their name in the submission process. They will appear in the program as co-author, but not as a participant in the Annual Meeting. They cannot be issued a certificate of participation.
The Society for Visual Anthropology (SVA) hosts their Film & Media Festival in conjunction with the AAA Annual Meeting. Visit their website for deadlines and submission information.
Here are the links for VRC and SVAMFM Call for Submissions:
https://www.societyforvisualanthropology.org/visual-research-conference
Yes. If the session type is available in both formats, then all participants in a panel must agree as a group in the same modality: either virtual or in-person. Not all session types are available in both formats. For example, an oral presentation session can only be in-person. See details about all the submission types.
Every individual participating in the meeting is subject to certain role limitations that must be followed.
Role Limits: Each individual participating in the meeting can have a maximum of one Major Role, one Secondary Role, and two pre-recorded submissions, OR, two Secondary Roles and two pre-recorded submissions. You can have an unlimited number of Minor Roles.
*There is one exception to this- Individuals may apply to participate and be accepted to the Late Breaking Call for submissions even if they are already accepted in the maximum number of roles from the Executive or General Call. For example, if a participant is already a speaker in a session accepted to the general or executive call, and is also accepted as a speaker in the Late Breaking call, we will make an exception for that violation.
Major Roles: You can participate in ONE of these roles:
- Live Presenter
- Live presenter includes:
- Flash Presentation, Poster, Oral Presentation Session Presenter, Roundtable presenter, Conversation or Debate Speaker, Conversation or Debate Moderator, Interviewer, and Interviewee.
- Live presenter includes:
Secondary Roles: You can participate in one secondary role and one major role, OR in two secondary roles (and no major role):
- Discussant: Oral Presentation Session or Roundtable
Minor Roles: You can participate in an unlimited number of these:
- Organizer
- Chair
After the peer review is complete and your submission is accepted, no additional participants can be added. However, participants can be removed. All submissions are peer reviewed according to what is provided at the time of submission. For that reason, no additional people or papers can be added to the submission after the peer review is complete. If a participant later finds out that they cannot attend the session, the participant can be removed from the session without the session being canceled. During the submission process, you can add and remove participants, but once the submission is finalized and the call for papers is closed, no further changes can be made.
No. Each session must be either entirely in-person, or entirely virtual. The modality of the session is chosen at the time of submission, and cannot be changed after the submission is accepted.
The AAA is not able to provide the technology necessary for hybrid sessions, where part of the group is virtual and the other part is in-person, due to the high cost of the resources needed for a fully hybrid meeting. Session organizers are required to select a modality that reflects the availability of the entire group when they submit their proposal. If you are unable to present your portion of the session in-person with the rest of the presenters, then you are welcome to pre-record your content and reach out to your session organizer and ask them if they would be willing to play the audio/video of your presentation during the session. It will be your session organizer’s responsibility to ensure the success of the session while including virtual components. You will still need to register for the meeting, but you can register as virtual only if you will not be attending in-person. Note: if your plans change again after you registered for virtual only and you do decide to attend in person, you will have to pay the difference to get an in-person badge at the door to be admitted to the meeting.
No. Participants listed on submissions do not need to be members of the AAA prior to submission. However, all participants accepted onto the program must become AAA members and register for the meeting no later than Friday, September 27th, 2024, in order to remain on the program. Anyone who does not become a member and register for the annual meeting by this deadline will be removed from the official program and cannot be added back. If you are removed from the program due to not becoming a member and registering, and then become a member and register after the deadline and participate in the meeting, we cannot add you back to the program. However, we can issue you a certificate of participation after the meeting.
Yes, all participants accepted onto the program must become AAA members and register for the meeting no later than Friday, September 27th, 2024, in order to remain on the program. Anyone who does not become a member and register for the annual meeting by this deadline will be removed from the official program and cannot be added back. If you are removed and then register after the deadline and participate at the meeting, we cannot add you back to the program but we can issue you a certificate of participation after the meeting.
No, one participant dropping out will not result in the entire session being cancelled. That person will be removed from the program, and the session will be listed and take place without them.
The AAA offers several financial assistance programs, which your participants can apply for. More information is coming soon. Please check back in a few weeks!
Anyone who is a session participant and has any of the following roles: organizer, chair, discussant, or presenter, must be a member of the AAA and register for the conference.
Title: 300 characters
Whole Session Abstract: 3,000 characters
Individual Paper Abstracts (for oral presentation sessions): 1,000 characters.
No, the AAA cannot intervene on your behalf with the Embassy or U.S. Consulate via fax, phone, surface mail, or email. The U.S. State Department provides information on traveling to the United States regarding passports, international travel, and visas.
