Table of Contents
Summary
Dates are subject to change. Please check back on a regular basis to confirm any possible changes.
Annual Meeting: Transitions November 15th-19th 2023
Executive Call for Participation
Executive Call for Participation OpenMonday, January 9, 2023 – 3:00 PM Eastern Time
Deadline for Executive Call for Participation Submissions to be completed and submitted in the PortalWednesday, January 25, 2023 – 11:59 PM Eastern Time
Executive Submissions Undergo Peer ReviewWednesday, February 2, 2023 – Friday, February 17, 2023
Accept / Decline Notices Sent to Executive SubmittersWeek of Wednesday, February 22, 2023
- Speaker Resource Center Launches for Accepted Executive Call Submitters
- Week of July 10, 2023
- Deadline for Speaker Resource Center Tasks
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time
General Call for Participation
General Call for Participation OpenWednesday, February 1, 2023 – 3:00 PM Eastern Time
Deadline for General Call for Participation Proposals to be started in the PortalWednesday, March 22, 2023 – 11:59 PM Eastern Time
Deadline for General Call for Participation Proposals to be submitted in the PortalWednesday, March 29, 2023 – 11:59 PM Eastern Time
- General Call Proposals Undergo Peer Review
- Wednesday, April 12, 2023 – Friday, June 2, 2023
Accept / Decline Notices Sent to General Call Submitters
Week of July 10, 2023
- Speaker Resource Center Launches for Accepted General Call Submitters
- Week of July 10, 2023
- Deadline for Speaker Resource Center Tasks
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time
Special Events Submissions
- Special Event Submission Portal Opens
- Wednesday, April 19, 2023 – 3:00 PM Eastern Time
- Deadline for Special Event Submissions
- Friday, June 2, 2023 – 11:59 PM Eastern Time
Scheduling Notices Sent to Special Event Submitters
Week of July 10, 2023
Installations Submissions
- Installations Proposals Open
- Wednesday, April 19, 2023 – 3:00 PM Eastern Time
- Deadline for Installations Submissions
- Wednesday, June 2, 2023 – 11:59 PM Eastern Time
Scheduling Notices Sent to Installations Submitters
Week of July 10, 2023
Late-Breaking Submissions
Late-Breaking Submission Portal Opens
Wednesday, July 26, 2023 – 3:00 PM Eastern Time
Late-Breaking Submission Portal Closes
Friday, August 18, 2023 – 11:59 PM Eastern Time
- Late-Breaking Submissions Undergo Review
- Wednesday, August 23, 2023 – Friday, September 8, 2023
- Accept / Decline Notices Sent to Late-Breaking Submitters
- Week of September 11, 2023
- Speaker Resource Center Launches for Late-Breaking Submitters
- Week of September 11, 2023
- Deadline for Speaker Resource Center Tasks
- Friday, October 6, 2023 – 11:59 PM Eastern Time
Workshop Submissions
- Workshop Submission Form Available
- Webinar and Workshop Proposal Submission Form
- Note: This form is used for the year-round virtual workshop program as well as in-person workshops at the Annual Meeting.
- Annual Meeting Workshop Submission Form Deadline
Wednesday, August 23, 2023 – 11:59 PM Eastern TimeNote: To be considered for inclusion in the 2023 AAA/CASCA Annual Meeting program, workshop proposals must be submitted by Wednesday, August 23, 2023 at 11:59 PM Eastern Time.
- Workshop Submissions Undergo Review
- Thursday, August 24, 2023 – Friday, September 8, 2023
- Accept / Decline Notices Sent to Workshop Submitters
- Week of September 11, 2023
- Speaker Resource Center Launches for Workshop Submitters
- Week of September 11, 2023
- Deadline for Speaker Resource Center Tasks
- Friday, October 6, 2023 – 11:59 PM Eastern Time
Membership, Registration, & Housing
- Advanced Registration
- Registration will open in early-April of 2023
- Hotel Block
- The Housing Block will open in Summer of 2023
- Deadline for Advanced Registration Rates
- July, 31 2023
- Standard Registration Rates Begin
- August 1, 2023
- Deadline for presenters and panelists to become members of AAA/CASCA and register for the Annual Meeting
- September 8, 2023
- Deadline for Refund Requests and Registration Swaps
- Friday, September 8, 2023
- Deadline for Reservations in AAA/CASCA Hotel Block
- Mid-October 2023
- Onsite Registration Rates Begin
- November 1, 2023
Accessibility & Accommodations
- Deadline for Speaker Resource Center Tasks for Executive and General Call for Participation Sessions, including accessible presentation materials
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time
- Deadline for Access Requests
- Wednesday, October 4, 2023 – 11:59 PM Eastern Time
- Deadline for Speaker Resource Center Tasks for Late-Breaking Sessions and Workshops, including accessible presentation materials
- Friday, October 6, 2023 – 11:59 PM Eastern Time
Financial Assistance & Support
- Deadline for DSP Undergraduate Cohort Program
- Rolling – applications are always being accepted
- Deadline for Section Waiver Applications
- Monday, April 17, 2023 – 11:59 PM Eastern Time
- Deadline for Executive Program Chair Registration Waiver Applications
- Wednesday, April 26, 2023 – 11:59 PM Eastern Time
- Accept / Decline Notices for Executive Program Chair Registration Waivers are sent
- Week of Monday, May 8, 2023
- Non-Member Guest Presenter Registration Rate Request
- Deadline: Wednesday, May 24, 2023 – 3:00 PM Eastern Time
- Annual Meeting Hardship Registration Waivers begin being sent on a rolling basis as funds are available
- Open: Monday, June 5, 2023
- Deadline: Friday, October 6, 2023 – 11:59 PM Eastern Time
- Deadline for Anthropologist Support Program Applications
- Friday, September 1, 2023 – 11:59 PM Eastern Time
- Deadline for Student Volunteer Applications
- Sunday, September 17th, 2023 – 11:59 PM Eastern Time
- Accept / Decline Notices Sent to Student Volunteer Applicants
- Tuesday, September 22nd, 2023 – 3:00 PM Eastern Time
- Student Volunteer Schedules Sent to Accepted Student Volunteers
- Tuesday, September 26th, 2023 – 3:00 PM Eastern Time
- Deadline for Classroom Bundle Pack Registration
- Wednesday, October 25, 2023
- Student Volunteer Training Webinar
- Wednesday, November 1, 2023 – 3:00 PM Eastern Time
- Deadline for DSP Undergraduate Cohort Program Fall Applications
- Thursday, November 9, 2023
Support Webinars
- Organizer Responsibilities for the Annual Meeting Support Webinar
- Access the 2022 Organizer Responsibilities Support Webinar recording
Program Announcements
- Preliminary Program Released
- Week of July 24, 2023
- Virtual Platform Live
- Week of October 16, 2023