Table of Contents

Summary

Dates are subject to change. Please check back on a regular basis to confirm any possible changes.

Annual Meeting: Transitions November 15th-19th 2023

Executive Call for Participation

  • Executive Call for Participation Open
    • Monday, January 9, 2023 – 3:00 PM Eastern Time
  • Deadline for Executive Call for Participation Submissions to be completed and submitted in the Portal
    • Wednesday, January 25, 2023 – 11:59 PM Eastern Time
  • Executive Submissions Undergo Peer Review
    • Wednesday, February 2, 2023 – Friday, February 17, 2023
  • Accept / Decline Notices Sent to Executive Submitters
    • Week of Wednesday, February 22, 2023
  • Speaker Resource Center Launches for Accepted Executive Call Submitters
    • Week of July 10, 2023
  • Deadline for Speaker Resource Center Tasks
    • Wednesday, September 13, 2023 – 11:59 PM Eastern Time

General Call for Participation

  • General Call for Participation Open
    • Wednesday, February 1, 2023 – 3:00 PM Eastern Time
  • Deadline for General Call for Participation Proposals to be started in the Portal
    • Wednesday, March 22, 2023 – 11:59 PM Eastern Time
  • Deadline for General Call for Participation Proposals to be submitted in the Portal
    • Wednesday, March 29, 2023 – 11:59 PM Eastern Time
  • General Call Proposals Undergo Peer Review

    • Wednesday, April 12, 2023 – Friday, June 2, 2023
  • Accept / Decline Notices Sent to General Call Submitters

    • Week of July 10, 2023
  • Speaker Resource Center Launches for Accepted General Call Submitters
    • Week of July 10, 2023
  • Deadline for Speaker Resource Center Tasks
    • Wednesday, September 13, 2023 – 11:59 PM Eastern Time

Special Events Submissions

  • Special Event Submission Portal Opens

    • Wednesday, April 19, 2023 – 3:00 PM Eastern Time
  • Deadline for Special Event Submissions

    • Friday, June 2, 2023 – 11:59 PM Eastern Time
  • Scheduling Notices Sent to Special Event Submitters

    • Week of July 10, 2023

Installations Submissions

  • Installations Proposals Open

    • Wednesday, April 19, 2023 – 3:00 PM Eastern Time
  • Deadline for Installations Submissions

    • Wednesday, June 2, 2023 – 11:59 PM Eastern Time
  • Scheduling Notices Sent to Installations Submitters

    • Week of July 10, 2023

Late-Breaking Submissions

  • Late-Breaking Submission Portal Opens

    • Wednesday, July 26, 2023 – 3:00 PM Eastern Time
  • Late-Breaking Submission Portal Closes

    • Friday, August 18, 2023 – 11:59 PM Eastern Time
  • Late-Breaking Submissions Undergo Review
    • Wednesday, August 23, 2023 – Friday, September 8, 2023
  • Accept / Decline Notices Sent to Late-Breaking Submitters
    • Week of September 11, 2023
  • Speaker Resource Center Launches for Late-Breaking Submitters
    • Week of September 11, 2023
  • Deadline for Speaker Resource Center Tasks
    • Friday, October 6, 2023 – 11:59 PM Eastern Time

Workshop Submissions

  • Workshop Submission Form Available
    • Webinar and Workshop Proposal Submission Form
    • Note: This form is used for the year-round virtual workshop program as well as in-person workshops at the Annual Meeting.
  • Annual Meeting Workshop Submission Form Deadline
    • Wednesday, August 23, 2023 – 11:59 PM Eastern Time
    • Note: To be considered for inclusion in the 2023 AAA/CASCA Annual Meeting program, workshop proposals must be submitted by Wednesday, August 23, 2023 at 11:59 PM Eastern Time.
  • Workshop Submissions Undergo Review
    • Thursday, August 24, 2023 – Friday, September 8, 2023
  • Accept / Decline Notices Sent to Workshop Submitters
    • Week of September 11, 2023
  • Speaker Resource Center Launches for Workshop Submitters
    • Week of September 11, 2023
  • Deadline for Speaker Resource Center Tasks
    • Friday, October 6, 2023 – 11:59 PM Eastern Time

Membership, Registration, & Housing

  • Advanced Registration
    • Registration will open in early-April of 2023
  • Hotel Block
    • The Housing Block will open in Summer of 2023
  • Deadline for Advanced Registration Rates
    • July, 31 2023
  • Standard Registration Rates Begin
    • August 1, 2023
  • Deadline for presenters and panelists to become members of AAA/CASCA and register for the Annual Meeting
    • September 8, 2023
  • Deadline for Refund Requests and Registration Swaps
    • Friday, September 8, 2023
  • Deadline for Reservations in AAA/CASCA Hotel Block
    • Mid-October 2023
  • Onsite Registration Rates Begin
    • November 1, 2023

Accessibility & Accommodations

  • Deadline for Speaker Resource Center Tasks for Executive and General Call for Participation Sessions, including accessible presentation materials
    • Wednesday, September 13, 2023 – 11:59 PM Eastern Time
  • Deadline for Access Requests
    • Wednesday, October 4, 2023 – 11:59 PM Eastern Time
  • Deadline for Speaker Resource Center Tasks for Late-Breaking Sessions and Workshops, including accessible presentation materials
    • Friday, October 6, 2023 – 11:59 PM Eastern Time

Financial Assistance & Support

  • Deadline for DSP Undergraduate Cohort Program
    • Rolling – applications are always being accepted
  • Deadline for Section Waiver Applications

    • Monday, April 17, 2023 – 11:59 PM Eastern Time
  • Deadline for Executive Program Chair Registration Waiver Applications

    • Wednesday, April 26, 2023 – 11:59 PM Eastern Time
  • Accept / Decline Notices for Executive Program Chair Registration Waivers are sent

    • Week of Monday, May 8, 2023
  • Non-Member Guest Presenter Registration Rate Request

    • Deadline: Wednesday, May 24, 2023 – 3:00 PM Eastern Time
  • Annual Meeting Hardship Registration Waivers begin being sent on a rolling basis as funds are available
    • Open: Monday, June 5, 2023
    • Deadline: Friday, October 6, 2023 – 11:59 PM Eastern Time
  • Deadline for Anthropologist Support Program Applications
    • Friday, September 1, 2023 – 11:59 PM Eastern Time
  • Deadline for Student Volunteer Applications
    • Sunday, September 17th, 2023 – 11:59 PM Eastern Time
  • Accept / Decline Notices Sent to Student Volunteer Applicants
    • Tuesday, September 22nd, 2023 – 3:00 PM Eastern Time
  • Student Volunteer Schedules Sent to Accepted Student Volunteers
    • Tuesday, September 26th, 2023 – 3:00 PM Eastern Time
  • Deadline for Classroom Bundle Pack Registration
    • Wednesday, October 25, 2023
  • Student Volunteer Training Webinar
    • Wednesday, November 1, 2023 – 3:00 PM Eastern Time
  • Deadline for DSP Undergraduate Cohort Program Fall Applications
    • Thursday, November 9, 2023

Support Webinars

  • Organizer Responsibilities for the Annual Meeting Support Webinar
    • Access the 2022 Organizer Responsibilities Support Webinar recording

Program Announcements

  • Preliminary Program Released
    • Week of July 24, 2023
  • Virtual Platform Live
    • Week of October 16, 2023