Important Dates to Remember

Table of Contents

Summary

Dates are subject to change. Please check back on a regular basis to confirm any possible changes.

~~Executive Call for Participation Open~~
- ~~Monday, January 9, 2023 – 3:00 PM Eastern Time~~
~~Deadline for Executive Call for Participation Submissions to be completed and submitted in the Portal~~
- ~~Wednesday, January 25, 2023 – 11:59 PM Eastern Time~~
~~Executive Submissions Undergo Peer Review~~
- ~~Wednesday, February 2, 2023 – Friday, February 17, 2023~~
~~Accept / Decline Notices Sent to Executive Submitters~~
- ~~Week of Wednesday, February 22, 2023~~
Speaker Resource Center Launches for Accepted Executive Call Submitters
- Week of July 10, 2023
Deadline for Speaker Resource Center Tasks
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time

~~General Call for Participation Open~~
- ~~Wednesday, February 1, 2023 – 3:00 PM Eastern Time~~
~~Deadline for General Call for Participation Proposals to be started in the Portal~~
- ~~Wednesday, March 22, 2023 – 11:59 PM Eastern Time~~
~~Deadline for General Call for Participation Proposals to be submitted in the Portal~~
- ~~Wednesday, March 29, 2023 – 11:59 PM Eastern Time~~
General Call Proposals Undergo Peer Review
- Wednesday, April 12, 2023 – Friday, June 2, 2023
Accept / Decline Notices Sent to General Call Submitters
- Week of July 10, 2023
Speaker Resource Center Launches for Accepted General Call Submitters
- Week of July 10, 2023
Deadline for Speaker Resource Center Tasks
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time

Special Event Submission Portal Opens
- Wednesday, April 19, 2023 – 3:00 PM Eastern Time
Deadline for Special Event Submissions
- Friday, June 2, 2023 – 11:59 PM Eastern Time
Scheduling Notices Sent to Special Event Submitters
- Week of July 10, 2023

Installations Proposals Open
- Wednesday, April 19, 2023 – 3:00 PM Eastern Time
Deadline for Installations Submissions
- Wednesday, June 2, 2023 – 11:59 PM Eastern Time
Scheduling Notices Sent to Installations Submitters
- Week of July 10, 2023

Late-Breaking Submission Portal Opens
- Wednesday, July 26, 2023 – 3:00 PM Eastern Time
Late-Breaking Submission Portal Closes
- Friday, August 18, 2023 – 11:59 PM Eastern Time
Late-Breaking Submissions Undergo Review
- Wednesday, August 23, 2023 – Friday, September 8, 2023
Accept / Decline Notices Sent to Late-Breaking Submitters
- Week of September 11, 2023
Speaker Resource Center Launches for Late-Breaking Submitters
- Week of September 11, 2023
Deadline for Speaker Resource Center Tasks
- Friday, October 6, 2023 – 11:59 PM Eastern Time

Workshop Submission Form Available
- Webinar and Workshop Proposal Submission Form
- Note: This form is used for the year-round virtual workshop program as well as in-person workshops at the Annual Meeting.
Annual Meeting Workshop Submission Form Deadline
- Wednesday, August 23, 2023 – 11:59 PM Eastern Time
- Note: To be considered for inclusion in the 2023 AAA/CASCA Annual Meeting program, workshop proposals must be submitted by Wednesday, August 23, 2023 at 11:59 PM Eastern Time.
Workshop Submissions Undergo Review
- Thursday, August 24, 2023 – Friday, September 8, 2023
Accept / Decline Notices Sent to Workshop Submitters
- Week of September 11, 2023
Speaker Resource Center Launches for Workshop Submitters
- Week of September 11, 2023
Deadline for Speaker Resource Center Tasks
- Friday, October 6, 2023 – 11:59 PM Eastern Time

Advanced Registration
- Registration will open in early-April of 2023
Hotel Block
- The Housing Block will open in Summer of 2023
Deadline for Advanced Registration Rates
- July, 31 2023
Standard Registration Rates Begin
- August 1, 2023
Deadline for presenters and panelists to become members of AAA/CASCA and register for the Annual Meeting
- September 8, 2023
Deadline for Refund Requests and Registration Swaps
- Friday, September 8, 2023
Deadline for Reservations in AAA/CASCA Hotel Block
- Mid-October 2023
Onsite Registration Rates Begin
- November 1, 2023

Deadline for Speaker Resource Center Tasks for Executive and General Call for Participation Sessions, including accessible presentation materials
- Wednesday, September 13, 2023 – 11:59 PM Eastern Time
Deadline for Access Requests
- Wednesday, October 4, 2023 – 11:59 PM Eastern Time
Deadline for Speaker Resource Center Tasks for Late-Breaking Sessions and Workshops, including accessible presentation materials
- Friday, October 6, 2023 – 11:59 PM Eastern Time

Deadline for DSP Undergraduate Cohort Program
- Rolling – applications are always being accepted
Deadline for Section Waiver Applications
- Monday, April 17, 2023 – 11:59 PM Eastern Time
Deadline for Executive Program Chair Registration Waiver Applications
- Wednesday, April 26, 2023 – 11:59 PM Eastern Time
Accept / Decline Notices for Executive Program Chair Registration Waivers are sent
- Week of Monday, May 8, 2023
Non-Member Guest Presenter Registration Rate Request
- Deadline: Wednesday, May 24, 2023 – 3:00 PM Eastern Time
Annual Meeting Hardship Registration Waivers begin being sent on a rolling basis as funds are available
- Open: Monday, June 5, 2023
- Deadline: Friday, October 6, 2023 – 11:59 PM Eastern Time
Deadline for Anthropologist Support Program Applications
- Friday, September 1, 2023 – 11:59 PM Eastern Time
Deadline for Student Volunteer Applications
- Wednesday, October 4, 2023 – 11:59 PM Eastern Time
Accept / Decline Notices Sent to Student Volunteer Applicants
- Wednesday, October 18, 2023 – 3:00 PM Eastern Time
Student Volunteer Schedules Sent to Accepted Student Volunteers
- Wednesday, October 25, 2023 – 3:00 PM Eastern Time
Deadline for Classroom Bundle Pack Registration
- Wednesday, October 25, 2023
Student Volunteer Training Webinar
- Wednesday, November 1, 2023 – 3:00 PM Eastern Time
Deadline for DSP Undergraduate Cohort Program Fall Applications
- Thursday, November 9, 2023