Submissions and Registration
This is a standard Salesforce security prompt that appears when two platforms connect to share data. It is not an error, and your information is safe. You must click Allow to proceed with your submission. If you were not attempting to connect your account yourself and believe something is wrong, please contact us at aaameetings@americananthro.org.
Role Limits: Each individual participating in the meeting can have a maximum of one major role and two minor roles, OR, three minor roles. You can have an unlimited number of unlimited roles.
Role Types: Major, Minor, Unlimited
Major Roles: You can participate in ONE of these roles:
- Presenter
- Presenter includes:
- Individual Presentation, Poster, Oral Presentation Session Presenter
Minor Roles: You can participate in two minor roles and one major role, OR in three minor roles (and no major role):
- Discussant: Oral Presentation Session or Roundtable
- Presenter: Discussion Presenter (Previously called Roundtable presenter, Conversation or Debate Speaker, Interviewer, and Interviewee).
Unlimited Roles: You can participate in an unlimited number of these:
- Organizer/Co-Organizer
- Chair
- Co-author
- Installation Participants
- Workshop Facilitator
No. AAA is hosting a single, association-wide Unified Call for Submissions. However you may request your proposal to be considered by the Executive Program Committee for the 2026 Annual Meeting Executive Program during the submission process by checking the corresponding box.
If a proposal is not selected for the Executive Program, it will automatically be considered for inclusion in the General Program.
Submissions for Special Events are now included in our single unified call for submissions.
If you need a meeting room, want your event included in the Annual Meeting program, or plan to order food and beverages, your submission must be completed by April 29. Missing this deadline means we cannot guarantee meeting space, scheduling flexibility, or food and beverage availability for your event.
Special Events include any event that is not part of the peer reviewed, scholarly program. These could be parties, receptions, award ceremonies, lectures, board meetings, committee meetings, business meetings, and more.
If the session organizer cannot attend, they must either:
- Designate another participant from the session to take over their responsibilities, or
- Cancel the session.
If the session is not canceled, it is the organizer’s responsibility to ensure someone else steps into the role.
No. Making a submission to the call for proposals does not automatically make you a member of the AAA and does not register you for the meeting. You will need to become a member of the AAA and then register for the annual meeting by the deadline of September 25th in order to participate in the annual meeting. Participation in the annual meeting is a member privilege.
No. ‘Co-author’ is not an official, participatory role in the annual meeting. The purpose of adding co-authors is so that everyone who worked on a paper can be recognized, regardless of whether or not they can attend the meeting. So, co-authors do not have to attend to be on the program. Note: a co-author who does not attend the meeting cannot receive a certificate of participation.
No, one participant dropping out will not result in the entire session being cancelled. That person will be removed from the program, and the session will be listed and take place without them. The organizer of the session can rearrange the timing within the session so that it is most successful. Note: We cannot replace a dropped out participant with another person after peer review is complete.
The AAA offers several financial assistance programs, which your participants can apply for. Information about these programs will be published on this site once it is updated for the current year’s annual meeting.
Participating in the Annual Meeting is a benefit of being a member of the AAA. Anyone who is a session participant and has any of the following roles: organizer, chair, discussant, or presenter, must be a member of the AAA and register for the conference in order to participate.
There are very few and specific exceptions to this. Please email aaameetings@americananthro.org if you have questions and think you might qualify for an exception. Also please note that becoming a member and registering is less costly than registering as a non-member.
Each Oral Presentation Session is 90 minutes and limited to six presenters. If you have more than six, you can split your session into two oral presentations sessions, which you will need to submit individually, and they will be peer reviewed independently. For example, you could call them "Title: Part 1" and "Title: Part 2." The two parts must be submitted separately, as two distinct events with their own roles and participants. We cannot guarantee that both parts will be accepted or that they will be scheduled consecutively. If one of your submissions is found to contain more than 6 presenters during peer review, it will be disqualified from consideration. Please be careful to only add 6 presenters to each submission.
According to AAA Annual Meeting guidelines, having a discussant does not reduce the number of presenters you can include in an oral presentation panel. You are allowed to have up to six presenters and one discussant in a single 90-minute session. The discussant can be a seventh person, or the discussant can also be a presenter.
Participants listed on a submission do not need to be AAA members at the time of submission. However, should your submission be accepted, all participants must become AAA members and register for the Annual Meeting no later than September 25, 2026 to be included in the program.
Anyone who does not meet this deadline will not be included in the official program. If you register after the deadline and still participate in the meeting, we can issue a certificate of participation once the meeting concludes.
Note that participation in the Annual Meeting is a member benefit. Each participant must hold an active AAA membership and register for the meeting. (Registration is discounted for active members.) If you are only attending, not participating in an official session role, you are welcome to attend as a member or as a non-member.
What happens if one participant doesn’t register by the deadline?
The session will not be cancelled. That participant will be removed from the program and the session will proceed without them. The session organizer may adjust the timing and order of presentations as needed. Please note that once peer review is complete, a removed participant cannot be replaced by someone new.
If your poster is accepted, you will be assigned a time slot and a board number. The poster sessions will be held in the back of the exhibit hall, behind the booths. You will be provided with a 4’x6′ cork board on a stand and pushpins where you can attach your poster or visual aid. You do not have to fill the entire space with one poster- feel free to be creative with your visual aid within the 2D space provided. You should arrive 10 minutes early to your poster session with your poster or visual aid printed and ready to be hung up for display.
The Society for Visual Anthropology (SVA) hosts their Film & Media Festival in conjunction with the AAA Annual Meeting. Visit their website for deadlines and submission information.
No. All sessions during the 2026 Annual Meeting are in person only.
- Log in
Go to AAA Community Hub and log in with the email and password tied to your AAA membership. - Find your registration
In the left navigation, click My Registrations. Under Upcoming Registrations, locate your Annual Meeting registration and click Edit. - Select workshops
On the registration and workshop fees page, keep your paid registration as is. Scroll down, check the box for each workshop or event you want to add, then click Next. - Proceed to checkout
Review your badge information, then click Checkout. - Pay and confirm
The checkout page will show your existing registration plus the newly added workshops. Only the workshop fees will appear as the balance due. Enter payment information and click Submit to complete.
No. The system does not allow changes to the listed organizer. However, you may add a co-organizer.
Travel
Please fill out this form* with all information, and then we will email you your visa letter.
*form coming soon.
No, the AAA cannot intervene on your behalf with the Embassy or U.S. Consulate via fax, phone, surface mail, or email. The U.S. State Department provides information on traveling to the United States regarding passports, international travel, and visas.
