Housing

Hotel Information

AAA/CASCA are utilizing several hotels near the Metro Toronto Convention Centre. The Delta Toronto by Marriott will be considered the headquarter hotel for the meeting. Meeting activities will take place in the Delta as well as the Metro Toronto Convention Centre. The number of rooms within the discounted room block are limited, and rooms may sell out before the Wednesday, October 25, 2023, reservation deadline. To ensure availability at the group rate, please make your reservations as soon as possible.

NEW: In an effort to ensure that all reserved rooms in the block get used, there is a $30 cancellation fee for any rooms reserved in the block that are not cancelled before October 9, 2023. If your plans should change and you need to cancel your reservation, any reservations cancelled before October 9, 2023 will not incur a cancellation fee.

Room Reservations

The hotel room block is now open. To secure your housing accommodations follow the easy steps below.

1. Visit the housing portal at the link above, and use the same email address you used to register or plan to use to register.
2. Make your hotel selection and follow the prompts to complete your registration. You will receive a confirmation email once your reservation has been made.

The hotel reservation deadline is Wednesday, October 25, 2023, and you must use our housing portal to obtain discounted rates, as contacting hotels directly will not provide access to our discounted rates.

If you need information about the accessibility accommodations each hotel offers, there is a complete list provided from the hotels here.

2023 Annual Meeting Housing Block

The information in this table provides attendees a quick reference regarding the hotels in the Annual Meeting Housing Block, which includes hotel names and their distances from the Metro Toronto Convention Centre. At this time, there is a discounted group room rate available in these hotels. Please note the rates listed below and on the housing site are in $CAD, as the hotels accept payment in Canadian Dollars.

*The 2023 Annual Meeting program will occur at the Metro Toronto Convention Centre and the Delta Toronto.

If you have any access needs, we invite you to check back on this page in August for a Hotel Accessibility Report, which will provide all hotels’ answers to the hotel accessibility questionnaire we’ve sent them.

Hotels within the Block

Why book within the block?

AAA/CASCA have contracted a limited number of sleeping rooms at a discounted rate at various properties within close proximity to the Metro Toronto Convention Centre. Each of these hotels has been visited and inspected to ensure attendee safety and their brand standard of quality. Staying at these contracted hotels is highly encouraged. When you book outside of the block or make reservations elsewhere, AAA/CASCA do not get credit for those rooms. When the minimum number of contracted rooms goes unsold, the association must pay penalty fees to the hotels. In addition, the inability to prove the actual number of occupied hotel rooms by our attendees each year weakens our negotiating power for favorable rates and our ability to contract convention centers for future annual meetings. Please reserve your sleeping room at one of the official hotels to keep overall meeting costs for attendees as low as possible. Finally, hotels other than those in our block, or other accommodations such as those found on AirBnB or VRBO have not been vetted and the AAA/CASCA cannot speak to the safety or quality of those properties.

Beware of Unauthorized Hotel Solicitations

The AAA/CASCA have partnered with ConferenceDirect as it’s official housing provider for the annual meeting. You should use only the link on this page to secure your housing with one of our contracted hotels. ConferenceDirect and Passkey are our housing partners providing technology and room block management. If you receive any solicitation from any other company claiming to be the official housing provider, please report them to the AAA Meetings Team immediately.

Looking for a roommate?

Looking for a roommate to help offset the cost of attending the Annual Meeting? The AAA has set up an online portal for attendees to share information with anyone wishing to share a hotel room within the housing block. Take advantage of the opportunity to cut costs even more by joining the list of people searching for roommates or by viewing the current list of people who have joined the roommate search.

If you’ve secured your roommate and wish to be removed from the list, or wish to be removed from the list for any other reason, please contact the AAA Meetings Team, and we’ll happily remove your name.

Disclaimer: Please note that the AAA/CASCA will not be matching you up or assigning roommates. This space is designated as a meeting place for you to get in contact with potential roommates; however, it is your responsibility to set up arrangements. The AAA/CASCA are not responsible for any liability or financial obligation that may arise from voluntary matching made via this space.

Looking for travel information?

The Annual Meeting website will continue to be updated with more information regarding local transportation and travel.

Questions?

Please direct your questions about housing to the AAA Meetings Team through our Contact Form!