Summary

Eligibility

Participation (the ability to be listed in the Annual Meeting Program) is limited to

  • members of AAA  or CASCA (or both) with active memberships* and
  • paid Annual Meeting registrants.

The following link will take you to our AAA main site. Join AAA or renew your expired membership.

Exemption from the Membership Requirement*

Non-anthropologists or anthropologists living outside of the US or Canada who wish to participate WITHOUT joining the AAA or CASCA may request a Non-Member Guest Presenter Registration Rate. This rate does not include AAA or CASCA membership or member benefits, and is often higher than the price of joining the association and paying the member rate. Requests are reviewed by AAA/CASCA staff and approved or declined within two business days. All Guest Presenter Registration Rate requests must be submitted by 3:00 PM Eastern Time on Wednesday, August 2, 2023 at 3 PM Eastern Time. Learn how to request the Non-Member Guest Presenter Registration Rate.

Registration Requirement

While not required at the time of your proposal submission, all Annual Meeting program participants must be paid Annual Meeting registrants after acceptance onto the program. Any participants who have not registered by the deadline in early-September (to be announced) will be dropped from the session proposal. The registration requirement is for all AAA/CASCA Annual Meeting session types (scholarly sessions, special events, installations, posters, workshops, mentoring events, section events, interest group events, and committee events). The registration deadline for anyone accepted onto the program will be in early-September and will be announced in the Spring.

Online Submissions

No proposals for inclusion on the Annual Meeting program will be considered unless formally submitted through the Call for Participation portals by the deadlines listed for the corresponding call.

  • Executive Call – January 25, 2023
  • General Call START deadline – March 22, 2023
  • General Call COMPLETION deadline – March 29, 2023
  • Special Events – June 7, 2023
  • Late-Breaking – August 23, 2023
  • Workshop – August 23, 2023

Final Program Decision

The AAA and CASCA follow a policy of peer review and merit consideration for acceptance and inclusion on the program. The programming decisions are made by a committee composed of section program reviewers, executive program committee members, the executive program co-chairs, and officers of the AAA and CASCA.

Review Procedure

Organizers and presenters are required to select a primary review section or CASCA when submitting proposals online. The decision should be made on the basis of content and intended audience; membership in a section has no bearing on the review process. Scholarly sessions and individually volunteered papers and posters are reviewed by section program reviewers, individuals nominated by each section of the AAA and CASCA representatives. The recommendations of these sections are forwarded to the executive program co-chairs, who assume final responsibility for the acceptance or rejection of proposals. The executive program committee prepares the final program schedule following the rankings submitted by each section and CASCA.

Final program notifications about acceptance and scheduling of executive, general, and special event submissions will be sent by the executive program co-chairs via email in July. Final program notifications about acceptance and scheduling of late-breaking and workshop submissions will be sent by the executive program co-chairs via email in September.  There is no appeal process.

Presentation Policy (One-Plus-One Live Rule and Two Prerecord Max Rule)

Review further details about about session roles.

  • An individual is allowed to present one major role plus one secondary role per meeting.
  • There are no limits on minor roles.
  • An individual may appear on up to two asynchronous/pre-recorded sessions, regardless of role.
  • It is expected that the individual will allow their name to be added to the program only in accordance with these limitations. Individuals initiating proposals will be required to withdraw presenters that exceed these limits.