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General Call for Participation

The submission portal for the General Call for Participation is now closed

Accept/decline notifications for General Call for Participation proposals will be sent the week of July 5.

Unsettling Landscapes – November 9-13, 2022

With “Unsettling Landscapes” as the Annual Meeting theme, we invite research presentations in a variety of formats, including in-person and online. With so many presentation types, you may wish to use this interactive Excel tool, view this PDF flow chart, or complete this decision tree (PDF option, word option) to consider your options. We have limited space on the program for live-virtual presentations, so selection of this type will be highly competitive. Space is less limited for in-person presentation formats and for pre-recorded virtual presentations. Once you select a presentation type, use the steps below and on the left navigation pane to prepare your submission.

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Participation Eligibility

You will need to be an AAA member to have a presentation on the Annual Meeting program, and you will need to be registered for the meeting if your proposal is accepted. However, you do not need to register at the time you send us your proposal, nor does your membership need to be current. The deadline for everyone whose proposal is accepted to register for the Annual Meeting is Friday, September 9 by 11:59 PM Eastern.

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Session Modalities

For the 2022 AAA Hybrid Annual Meeting, sessions may choose from one of two modalities:

  1. In-person in Seattle
  2. Virtually online

Sessions must submit as they plan to attend. AAA will not be able to change a session’s modality type following its submission. Your choice should reflect the plans of all participants in your group, which means all participants will need to either present in-person or virtually, but not in hybrid format.

Virtual sessions will compose approximately 25% of the 2022 AAA Hybrid Annual Meeting program, and therefore will be highly competitive.

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Timeline

  • Wednesday, February 09, 2022 – 3:00 PM Eastern Time
    • General Call for Participation Open
  • Wednesday, March 30, 2022 – 11:59 PM Eastern Time
    • Deadline for General Call for Participation Proposals to be started in the Portal
  • Wednesday, April 06, 2022 – 11:59 PM Eastern Time
    • Deadline for General Call for Participation Proposals to be completed in the Portal
  • Wednesday, April 13, 2022 – Friday, June 10, 2022
    • General Call Proposals Undergo Peer Review
  • Week of July 05, 2022
    • Accept / Decline Notices Sent to General Call Submitters
  • Week of July 05, 2022
    • Speaker Portal Launches for Accepted General Call Submitters
  • Wednesday, September 14, 2022 – 11:59 PM ET
    • Deadline for Speaker Portal Tasks
  • Friday, September 14, 2022 – 11:59 PM Eastern Time
    • Deadline for accepted General Call for Participation submitters to become members of AAA and register for the Annual Meeting
    • Participants who are not registered and AAA members by this date forfeit their participation in the General Call for Participation.

How to Prepare for the General Call for Participation

Step 1: Review the Annual Meeting Timeline

To stay up-to-date on all Annual Meeting deadlines and upcoming announcements, visit the “Important Dates to Remember” webpage weekly.

The General Call for Participation Submission Portal will open on Wednesday, February 9, 2022. All proposals for the General Call for Participation must be started in the General Call for Participation Submission Portal by 11:59 PM Eastern on Wednesday, March 30, 2022 and submitted by 11:59 PM Eastern on Wednesday, April 6, 2022.

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Step 2: Select a Presentation Type

There are two options available: Individual and Group Presentations.

All presentation types are highly regarded by the American Anthropological Association. If you request proof of participation, AAA will issue a certificate that will only contain your name, affiliation, date of presentation, presentation title, and session title if applicable. All submitters are encouraged to try a new medium for sharing their research, ideas, and experiences.

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Presentation Options for Individuals

Individually Volunteered Paper Presentation – In-person or Virtual Live

Individually volunteered paper presentations are submitted by individuals who wish to present on the Annual Meeting program. During the review period, AAA section program chairs review and individually volunteered paper presentations and form them into cohesive sessions of four to seven presenters. These cohesive sessions are then evaluated by section program chairs of that section and ranked. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program – but are subject to further review by the EPC. 

Session format: In person, in Seattle – Live

  • Individual presentation length: 15 minutes
  • Session length: 105 minutes
  • # of session participants allowed: 1

Abstracts?

  • Does it allow for individual abstracts? YES.
  • Length of individual abstracts: maximum of 3,500 characters including spaces
  • Length of overall session abstract: 500 word maximum (and a 50 word minimum)

Role limits:

  • Paper presenter: 1 (max)

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Flash Presentation – In-person Live

Individual flash presentations are a rapid-fire, engaging performance of current projects/concepts via a few image rich slides, along with brief visual descriptions, and dynamic and reasonably-paced spoken content. Total presentation time is a speedy 6 minutes per presenter. Presentations should present work in progress and/or upcoming projects. During the review period, AAA section program chairs review presentations and accept or reject them. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program, where they’ll be assigned a timeslot with other individual flash presentations of similar thematic topics. They are subject to further review by the EPC. Individual Flash Presentations sessions will only be offered in-person.

Session format: In person, in Seattle – Live

  • If your session doesn’t match this format, please consider submitting a Talk, or another type of session.
  • Session length: 5 minutes
  • # of session participants allowed: 1

Abstracts?

  • Does it allow for individual abstracts? YES.
  • Length of individual abstracts: maximum of 3,500 characters including spaces

Role limits:

  • Flash presenter/organizer: 1 (max)

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In-Person Poster – In-Person Live

An in-person poster is submitted by a single individual and can be a traditional poster or related mode of visual display of content. Various modes of visual presentation are encouraged. If you are a poster presenter, this session type is the one for you. During the review period, AAA section program chairs review poster presentations and accept or reject them. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program, where they’ll be assigned a timeslot with posters of similar thematic topics. They are subject to further review by the EPC. Poster presenters are encouraged to upload their posters to the Open Anthropology Research Repository for wider circulation.

Session format: In person, in Seattle – Live

  • Session length: Place-based: 120 minutes (presenters can engage with attendees at their posters)
  • # of session participants allowed: 1

Abstracts?

  • Does it allow for individual abstracts? YES.
  • Length of individual abstracts: 250 word maximum (and a 50 word minimum)

Role limits:

  • Poster presenter: 1 (max)

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Virtual Poster – Virtual Pre-recorded

A virtual poster is submitted by a single individual and can include a single PDF version of the body of research, with a voice (not video) recording attached (10 minutes maximum) describing the work. Alternative modes of visual presentation are welcome (but should not be multi-slided slideshows) but must be provided in an accessible format. During the review period, AAA section program chairs review poster presentations and accept or reject them. Session content will be collected after acceptance onto the program. Only an abstract is necessary at time of submission. Poster presenters are also encouraged to upload their posters to the Open Anthropology Research Repository for wider circulation.

Session format: Virtual – On-demand

  • Session length: Virtual: Recordings have a maximum of 10 minutes.
  • # of session participants allowed: 1

Abstracts?

  • Does it allow for individual abstracts? YES.
  • Length of individual abstracts: maximum of 3,500 characters including spaces

Role limits:

  • Poster presenter: 1 (max)

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Talk – Virtual Pre-recorded

For submitters simply looking to present their work independently, this presentation format allows for uploading slides as well as a voice recording, or a YouTube video for which a link is provided. During the review period, AAA section program chairs review talk presentations and accept or reject them. Session content will be collected after acceptance onto the program. Only an abstract is necessary at time of submission. Submitters are also encouraged to upload their presentations and/or papers to the Open Anthropology Research Repository. Talks can only be submitted to the virtual program.

Session format: Virtual – On-demand

  • Session length: 20 minutes
  • # of session participants allowed: 1

Abstracts?

  • Does it allow for individual abstracts? YES.
  • Length of individual abstracts: 250 word maximum (and a 50 word minimum)

Role limits:

  • Presenter: 1 (max)

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Presentation Options for Groups of Two or More

Oral Presentation Session – In-person or Virtual Live

A lecture-based panel WITH seven (7), 15-minute timeslots for paper presentations and/or moderated discussion.

Session format: In person, in Seattle OR Virtual – Both Live

  • If your session doesn’t match this format, please consider submitting another type of group session type.
  • Session length: 105 minutes (divided into 15-minute timeslots for paper presentations and/or discussants)
  • # of session participants allowed: 4-12**

Abstracts?

  • Are individual abstracts required? YES. Individual abstracts are required. The Session Organizer must upload the final version of the abstracts to the submission portal using the Collated Paper Presentations template
  • Length of individual abstracts: 250 word maximum (and a 50 word minimum)
  • Length of overall session abstract: maximum of 3,500 characters including spaces

Role limits:

  • Organizers: 1 (max)
  • Chairs: 1 (min) to 2 (max)
  • Discussants**: 0 (min) to 2 (max)
  • Paper Presenters**: 4 (min) to 7 (max)

**Oral Presentation Session note: There are only seven (7), 15-minute timeslots designated for Oral Presentation sessions. Organizers and chairs do not have timed roles, and therefore do not count toward the timeslot limit. Discussant and paper presenter roles are timed, so you cannot exceed seven (7) total discussants or paper presenters for this session type.

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Roundtable/Town Hall – In-person or Virtual Live

A discussion-based panel WITHOUT papers or timed 15-minute presentations.

Session format: In person, in Seattle OR Virtual – Both Live

  • Session length: 105 minutes
  • # of session participants allowed: 6-12

Abstracts?

  • Does it allow for individual abstracts? NO.
  • Length of individual abstracts: N/A
  • Length of overall session abstract: 500 word maximum (and a 50 word minimum)

Role limits:

  • Organizers: 1 (max)
  • Chairs: 1 (min) to 2 (max)
  • Discussants: 0 (min) to 2 (max)
  • Roundtable Presenters: 4 (min) to 7 (max)

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Conversation / Debate – In-person or Virtual Live

Conversations or Debates are engaging sessions WITHOUT papers or timed 15-minute presentations. Participants engage in a traditional-style debate led by one or two moderators, followed by a brief question and answer session for audience members. No papers are presented in this format, and participation in a conversation or debate session is weighted equally to that of delivering a paper presentation. Conversations or Debates are submitted during the general call for participation period as final, fully-formed sessions. These proposals are peer reviewed, evaluated, and ranked by AAA section program chairs. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program – but are subject to further review by the EPC.

Virtual Conversations or Debates will be presented, recorded, and captioned in real time. Participants must agree to be recorded, and to have their recordings posted online through the end of December 2022.

Session format: In person, in Seattle OR Virtual – Both Live

  • Session length: 105 minutes
  • # of session participants allowed: 2-6

Abstracts?

  • Does it allow for individual abstracts? NO.
  • Length of individual abstracts: N/A
  • Length of overall session abstract: maximum of 3,500 characters including spaces

Role limits:

  • Organizers: 1 (max)
  • Moderator: 1 (min) to 2 (max)
  • Speaker: 2 (min) to 4 (max)

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Interview – In-person or Virtual Live

Interviews are one-on-one conversations in which a host interviews one person about a topic, engaging in a lively discussion, followed by a question and answer session for audience members. This event should be conversational in nature and should not include a recitation of papers. Participation in an interview is weighted equally to that of delivering a paper presentation. Interviews are submitted during the general call for participation period as final, fully-formed sessions. These proposals are peer reviewed, evaluated, and ranked by AAA section program chairs. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program – but are subject to further review by the EPC.

Interviews will be presented, recorded, and captioned in real time. Participants must agree to be recorded, and to have their recordings posted online through the end of December 2022.

Session format: In person, in Seattle OR Virtual – Both Live

  • Session length: 105 minutes
  • # of session participants allowed: 2

Abstracts?

  • Does it allow for individual abstracts? NO.
  • Length of individual abstracts: N/A
  • Length of overall session abstract: 500 word maximum (and a 50 word minimum)

Role limits:

  • Organizers: 1 (max)
  • Interviewer: 1 (max)
  • Interviewee: 1 (max)

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Podcast – Virtual Pre-recorded

Podcasts are view-on-demand, audio-only formatted presentations. They are a pre-recorded discussion on a topic of the submitter’s choosing. Up to 5 participants may be included in any one podcast presentation that lasts no longer than 40 minutes. Podcasts should be conversational in nature and are not limited by any specific content requirements. Podcasts are submitted during the general call for participation period as final, fully-formed sessions. These proposals are peer reviewed, evaluated, and ranked by AAA section program chairs. If accepted, they are sent to the Executive Program Committee (EPC) to be included in the scholarly program – but are subject to further review by the EPC. Session content will be collected after acceptance onto the program. Only an abstract is necessary at time of submission. Podcasts can only be submitted to the virtual program.

Session format: Virtual – On-demand

  • Session length: 40 minutes
  • # of session participants allowed: 2-7

Abstracts?

  • Does it allow for individual abstracts? NO.
  • Length of individual abstracts: N/A
  • Length of overall session abstract: maximum of 3,500 characters including spaces

Role limits:

  • Organizer: 1 (max)
  • Host: 1 (min) to 2 (max)
  • Guest: 1 (min) to 4 (max)

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Step 3: Gather Required Materials for Your Proposal

After selecting the appropriate presentation type, gather the materials required for your proposal before logging into the portal. You can also use the General Call for Participation guide for assistance.

For Individual Presentations

  1. For Individually Volunteered Paper Presentations and Posters, decide your preferred modality.
    1. All Individually Volunteered Paper Presentation submitters who select the fully in-person modality will be grouped with other in-person paper presenters to create a fully in-person session that will be held at the Convention Center in Seattle, WA.
      • Note: If your individually volunteered paper presentation is not combined with other paper presentations to create a session, you will be invited to present your paper either as an in-person or virtual poster.
    2. All Individually Volunteered Paper submitters who select the fully virtual modality will be grouped with other virtual paper presenters to create a fully virtual session that will be held online in the virtual platform.
      • Note: Space on the virtual platform for the 2022 Annual Meeting is limited and highly competitive. If you are not selected to present your individually volunteered paper presentation virtually, you will be invited to present your paper presentation either as an in-person or virtual poster.
    3. All in-person poster presentations will be held onsite in the Convention Center in Seattle, WA.
    4. All virtual posters presentations will be pre-recorded and posted to the online platform. There will not be a designated presentation date for virtual posters. Annual Meeting attendees will be able to view the poster presentations on demand.
  2. Create a title for your presentation.
  3. Write an abstract for your presentation that is 3,500 characters (about 575 words) or less.
    • Note: You will be able to transfer your abstract from a document to the portal by using the copy and paste feature – we recommend copying to and pasting from notepad in order to strip any formatting from the text.
  4. View the 2022 Annual Meeting list of keywords and themes documents and select up to three of each type.
  5. Review the Individual Proposal Agreement Form.

Once all these steps have been completed, navigate to General Call for Participation Submission Portal, start your proposal no later than 11:59 PM Eastern on Wednesday, March 30, 2022, then submit by 11:59 PM Eastern on Wednesday, April 6, 2022.

For Group Presentations

  1. For Oral Presentation Sessions, Roundtable / Town Halls, Conversations or Debates, and Interviews, discuss the following modality options with your panel and select the appropriate option. Modality changes are not allowed once the submission portal closes.
    1. Fully in-person: The entire panel will present onsite at the Convention Center in Seattle, WA.
    2. Fully virtual: The entire panel will present online on the virtual platform.
      • Note: Space for live virtual sessions on the online platform is limited and highly competitive. If you are not selected to present your session live, virtually, you will be invited to pre-record your session and upload it to the View on Demand library.
    3. We do not have a preference for either and are open to presenting either fully in-person or fully virtual.
  2. Create a title for your session.
  3. Write an abstract for your session that is 3,500 characters (about 575 words) or less.
    • Note: You will be able to transfer your abstract from a document to the portal by using the copy and paste feature – we recommend copying to and pasting from notepad in order to strip any formatting from the text.
  4. For oral presentations, collate the individual titles, authors, co-authors, and abstracts of the individual presentations into one document using the Collated Paper Presentations template.
  5. View the 2022 Annual Meeting list of keywords and themes documents and select up to three of each type.
  6. Review the Session Organizer Responsibilities Form and 2022 Annual Meeting timeline with your panel.

Once all these steps have been completed, the session organizer should navigate to the General Call for Participation Submission Portal and start your proposal no later than 11:59 PM Eastern on Wednesday, March 30, 2022, then submit by 11:59 PM Eastern on Wednesday, April 6, 2022.

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Step 4: Submit!

 

The General Call Portal is now closed.

 

Deadlines

  • Wednesday, March 30, 2022 – 11:59 PM Eastern Time
    • Deadline for General Call for Participation Submissions to be started in the Portal
    • New proposals not accepted after this time.
  • Wednesday, April 6, 2022 – 11:59 PM Eastern Time
    • Deadline for General Call for Participation Submissions to be completed in the Portal

Accept/decline notifications will be sent during the week of July 5.

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Step 5: Wait for Status Notices in July

Wait for your presentation status notification to be sent out in July while your peers to review your proposal! Learn more about the AAA Annual Meeting Peer Review Process for the General Call for Participation.

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Step 6: Prepare Your Presentation Materials

The American Anthropological Association is committed to creating an Annual Meeting and anthropological community that are supportive, inclusive, conducive to anthropological research. This year, we are asking you, as an individual submitter, to help fulfill this commitment by collecting and submitting all pertinent information related to your presentation by the designated deadlines. This includes delivering accessible presenter materials (e.g., PowerPoint slides, lists of terms, and outlines and agendas) to help interpreters and captioners prepare to support your session.

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Reminders and Updates:

  • Eligibility: All Annual Meeting participants must be paid Annual Meeting registrants AND have active memberships through November 13. Registration and membership reminders will be sent to all program participants after the preliminary program is announced in late-summer.
    • Ability to present as a nonmember: Anthropologists outside of the United States or Canada, or non-anthropologists, may request a Non-Member Guest Presenter Rate, but meeting registration is still required. Non-member guest presenter rates must be requested by Friday, March 18, 2022.
  • Financial assistance: For financial assistance with registration, please complete the Program Chair Waiver application prior to Wednesday, February 16, 2022. The completion of an application does not guarantee a waiver will be awarded.
  • Elimination of double sessions: The task force discontinued double sessions in 2014 to standardize the time unit for panels and address scheduling burdens. However, organizers can submit a series of single sessions (i.e. Part I, Part II) that will be individually reviewed and ranked by its merit. Part II may be accepted while Part I may not. The Executive Program Committee (EPC) will make every effort to ensure that accepted in part series are scheduled in proper order, but can’t make guarantees.
  • AAA CFP online submission portal: AAA is continuing to use an online submission portal, now powered by our vendor, Cvent. All sessions and items for consideration of inclusion in the 2022 AAA Hybrid Annual Meeting program MUST be submitted through this online portal — no exceptions. For technical assistance, please use the technical assistance tab in the online portal, or contact the AAA Meetings Team.
  • Submission deadlines and time stamps: It is very important that submitters pay attention to all dates and time stamps outlined on this page and throughout the online submission portal. If a time stamp is listed, such as 3 p.m. ET, that is a hard deadline and the online portal will not allow any entries after that time. AAA staff are here to help and are happy to assist within our designated office hours of Monday through Friday between the hours of 9 a.m. and 5 p.m. ET. AAA appreciates your patience and understanding!

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