Summary

This page provides more detail about some of the tasks and responsibilities of each possible volunteer role. The descriptions below are not exhaustive, and therefore, you may be assigned additional tasks based on the needs of your station.

Further instructions will be provided to volunteers at each station. Importantly, additional roles may become needed during the meeting that are currently unlisted, and current listed roles may also have responsibilities updated.

For any additional questions you have regarding the 2023 AAA/CASCA Annual Meeting Student Volunteer Program, please do not hesitate to contact Caitlyn Kolhoff, Assistant Director, Education Programs, using the question form at the bottom of the page.

Roles on Multiple Days

Role: Meeting Check-in/Registration Desk Support

This role will welcome and register meeting attendees and distribute meeting collateral (including the Program At-a-Glance) to attendees who redeem a program ticket/purchase a standard registration. Volunteers will act as runners as necessary to post information, pass messages or gather necessary materials for the smooth operation of the Check-in/Registration desk.

Possible Access Barriers

  • † – May require standing.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Role: Wayfinding Guide

This role will serve a customer service role in different spaces across the meeting to assist meeting attendees. Volunteers will roam the entry of the convention center to give directions and answer questions, as well as provide schedule and program information.

Possible Access Barriers

  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Role: Membership Activities Support

  • No Wednesday
  • No Sunday

This role will assist AAA Membership Team Staff with various activities throughout the meeting, including but not limited to: assisting with running games or events for both students specifically and all members generally, and monitoring the Membership area of the Association Booth.

Possible Access Barriers

  • * – May require heavy lifting/pushing.
  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Role: Education Activities Support Role:

  • No Wednesday
  • No Sunday

This role will assist AAA Education Team Staff with various activities throughout the meeting, including but not limited to: assisting with events for Practice Day and Department Services Program events.

Possible Access Barriers

  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

CASCA Activities Support:

This role will assist CASCA Staff with various activities throughout the meeting, including but not limited to: assisting with set-up and traffic at the opening ceremony, the Weaver-Tremblay address and following reception, and other similar as needed.

Possible Access Barriers

  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Thursday Roles

Role: AAA Business Meeting Support

This role will act to stop attendees WITHOUT a badge from entering the ballroom. Staff need additional assistance to ensure anyone from entering without a badge. Volunteers will also hand out voting cards to attendees with the correct color badge lanyard.

Possible Access Barriers

  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Friday Roles

Role: NAPA/AAA Career Expo Support

This role will be stationed on the exhibit hall show floor to assist Career Expo Organizer with checking in individuals and directing them to the appropriate table top booth. NAPA/AAA Career Expo is NOT an interview session; please inform any attendees who may ask that Career Expo is primarily an informational session on the available positions in the practicing and applied fields of anthropology.

Possible Access Barriers

  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Accessibility Guide Supplemental Role

This role will provide assistance to disabled Annual Meeting attendees and attendees with various access needs. It is supplemental to any of the above roles.

All volunteers will have the opportunity to double as Accessibility Guides, or Access Guides for short, and may be requested to support attendees at Poster Sessions and also guide attendees through the meeting from various locations for brief periods of time.

Volunteers with different primary roles will have different expectations based on their primary role’s station.

Possible Access Barriers

  • * – May require heavy lifting/pushing.
  • † – May require standing.
  • ¶ – May require frequent walking or walking long distances.
  • § – May require a high amount of socialization with meeting attendees, similar to a customer service role.

Questions?

Please feel welcome to share your questions about volunteering for the Annual Meeting with Caitlyn Kolhoff, AAA Assistant Director, Education Programs through our Contact Form!

Ask about Volunteering!