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Volunteering Summary

Student volunteers are needed to help make the 2023 AAA/CASCA Annual Meeting a success. Volunteering is a great way for students to network while getting a behind-the-scenes look at the meeting and receiving complimentary meeting registration. Open to all graduate students.

To volunteer, students must submit an application form, which will be available in early August 2023. The 2023 AAA/CASCA Annual Meeting Volunteer Application deadline is Wednesday, October 4, 2023. Assistant Director, Education Programs, Caitlyn Kolhoff (she/her/hers), will contact all applicants to confirm the receipt of their application and provide next steps by Wednesday, October 18, 2023.

  • Note: Not everyone who applies will be accepted. We have a large number of applicants each year and not enough roles for everyone, so apply early!

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How To Volunteer & Timeline

  1. The The Student Volunteer Application will open in late July.
  2. Apply by Wednesday, October 04, 2023.
  3. Wait for a confirmation of application email from Caitlyn, which will also provide next steps, by Wednesday, October 18, 2023.
  4. You will receive a final confirmation from Caitlyn with your volunteer roles, times, and schedule by Wednesday, October 25, 2023.
  5. Join the volunteer training webinar scheduled for Wednesday, November 01, 2023 at 3:00 PM Eastern Time.

Volunteers may assist and support in the following key areas of the meeting:

  1. Meeting Check-in/Registration Desk
  2. Wayfinding
  3. In-Person Accessibility
  4. Membership Activities
  5. AAA/CASCA Business Meeting
  6. NAPA/AAA Career Expo

Key areas which need volunteer support are subject to change.

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Volunteer Expectations

  • Volunteers are expected to be punctual, respectful, and helpful during shifts.
  • It is beneficial to become knowledgeable on various aspects of the conference such as event locations, layout of the convention center, general conference information, and program details.
  • Volunteers must join the volunteer training webinar prior to arriving to the meeting. More details about the time and date will be provided upon acceptance as a volunteer.

If you are interested in learning more about the roles and the days they are available as well as their accessibility, please visit the Student Volunteer Roles page.

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Everyone is welcome and encouraged to apply to be a volunteer for the Annual Meeting. When applying, please be sure to indicate all access needs and/or accommodations that will need to be considered to support a successful volunteer opportunity. Your access needs will be incorporated where possible when reviewing selected and assigned volunteer roles.

If you would like to discuss your access needs and/or accommodations prior to applying to volunteer, please do not hesitate to send a note to Nell using the below questions contact link.

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Reimbursement Agreement

  • All volunteers must first register and pay the student registration fees.
  • Volunteers are required to work 8 hours over the course of the meeting to receive 100% registration reimbursement. To receive 50% registration reimbursement, volunteers are required to work at least 4 hours.
  • Reimbursements are made 4–6 weeks after the conclusion of the Annual Meeting.

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Questions or Concerns?

Please direct your questions or concerns about volunteering for the Annual Meeting to Nell (she/her/hers), Accessibility & Meetings Manager, through our Contact Form!

Ask about Volunteering!

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