Table of Contents


This page outlines quick highlights for how to create an accessible presentation. Many of the points link back to the more extensive Virtual Presentation Accessibility Guidelines and In-Person Presentation Accessibility Guidelines for further instructions and guidance.

Preparing for your Session

  1. Create and upload your slides and other presentation material for your presentation by September 13, 2023. These materials will be available to all 2023 AAA/CASCA Annual Meeting attendees as well as ASL interpreters and CART captioners so that the interpreters and captioners may prepare and more effectively communicate your work using ASL, CART or other accommodations that maybe requested.
    • Upload your resources directly into the Speaker Resource Center.
      • The materials may include: List of Terms, Outlines, Transcripts, PDF of slides, and/or a copy of your poster depending on your presentation type.
      • Go to the Collective Access as a Presenter page to learn more about what materials you need to upload.
  2. Use high contrast slides with minimal additional decoration.
    • Example: White text on a very dark background (if not black) or black text on a very light background (if not white).
    • You have the option to use this accessible template for your slides.
  3. Select videos that include accurate captions.
    • Find videos with Audio Description as possible, and when not possible, provide a brief visual description of the video prior to sharing.
  4. Write down visual descriptions in advance.
    • Of yourself.
    • Of all visuals in your slides that are relevant to your presentation content.
  5. Upload digital access copies to the event portal.

During your Session

  1. The chair or other lead participant completes an accessible introduction at the beginning of the event.
    • This includes a visual description of you and your presentation materials
  2. Individuals complete an accessible introduction when they first speak.
    • This includes a visual description.
  3. During discussion, announce your name before speaking.
  4. Read aloud questions from the chat and/or Q&A, and then answer the question.
  5. When speaking, be mindful of keeping a modest pace, and all speakers should always use a microphone.
  6. Explain jargon and acronyms specific to your presentation.